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Some Guidance on Creating Forms or Flyers for TWHS
Band Events or Merchandise |
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Make the flyer or form
in a format readable by others - Word, WordPerfect, Adobe Acrobat,
etc. (Usually, the Web Master will convert it to Adobe Acrobat
(.pdf) format so that everyone can read and print it.)
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Avoid using Apple (Mac)
fonts. They may look great, but 99% of the readers are on PCs
and Apple keeps most of their fonts proprietary.
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Keep it REALLY
simple. You already have a captive audience; no need to 'wow' them
with your ability to copy and paste
graphics.
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Make sure you have a
contact, tel. number, email, prices, quantity, instructions for
mailing or dropping off the flyer, and who to make the check to
(Generally, "TWHS Band Boosters") - all on the flyer!
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If it's for an event,
also include location, directions, and time.
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If you want to include
pictures (which may not copy well on the flyer), send those to the
Web Master and - if you ask nicely -
he will post them on a web page just for your event/sale.
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The Web Master owns a
scanner and can scan your item or picture into a usable format.
(See Lesson #5)
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ALWAYS double check
ANYTHING of yours posted on the web site. The Web Master is
old, feeble, dyslexic, and often irrational. Chances of one or more
mistakes are very high indeed. If a parent asks him about some
misspelling or strange, disconnected number, he will plead
ignorance. And the parents will quickly believe that to be the
case.
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On any flyer that will
be used for ordering merchandise or tickets, make sure there is a
blank for the student's name,
and one for a telephone number. For a long dissertation on this
subject, ask Darlene what happens when you don't.
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You can assume that
about 5% to 10% of the girls in band will lose any flyer handed out
before they get home. For boys, the
ratio is about 90%. Theories abound, but the ratios are what they
are. That's why we need a copy on the web site!
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Get a copy of your
stuff to the Web Master ASAP! There is no problem setting up a
web page just for your event, or posting your flyer or order form.
It does, however, take some time to do so. Email - to
communications @twhsband.com - is the best means.
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If you have any
questions, contact the Web Master.
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